B. Appointment to Briggs-Copeland Lecturer

(1)   Description

A Briggs-Copeland Lectureship is a non-tenure-track position in the Department of English that is held by practicing writers who have shown accomplishment in fiction, poetry, nonfiction, playwriting, screenwriting, or other forms of writing and who also possess marked gifts as teachers. This appointment is for a period of five years and is not renewable.

 

(2)   Search Flowchart: Briggs-Copeland Lecturer

Search Flowchart: Briggs-Copeland Lecturer

 


(3)   Steps: Appointment to Briggs-Copeland Lecturer

 

Step

Explanation

1

The department chair writes to the divisional dean requesting authorization for a search

The letter should discuss the curricular need for the appointment.

2

The divisional dean reviews the request

The divisional dean reviews individual requests in light of divisional priorities and resources (including space). If the search is authorized, the divisional dean will provide a written response to the department, setting out the conditions of the search.

3

The department advertises the position and makes inquiries at other institutions

  • All advertising copy must be reviewed and approved by the assistant dean for the division before it is submitted to the appropriate journals and other venues. Advertisements and inquiries should describe the position broadly and should list a date after which the department will stop accepting applications, or the department can encourage candidates to apply by a specific date, while indicating that applications will be reviewed until the position is filled. At least one form of the advertisement should be published in print. Advertisements should clearly state required documents and must indicate that Harvard is “an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.”
  • The dossier for the finalist must include a teaching/advising statement that describes the candidate’s philosophy and practices related to undergraduate teaching and advising and teaching materials (e.g., any teaching awards, representative course syllabi, and teaching evaluations). The advertisement should ask all candidates to submit with their original application materials a teaching/advising statement. The department may request the other teaching materials later in the process.
  • The dossier for the finalist must also include 3-5 letters of recommendation. The advertisement may ask candidates to submit contact information for references with their original application materials. The advertisement should also ask candidates to include in their cover letter comments on any efforts to encourage diversity, inclusion, and belonging.
  • Harvard is required to solicit and record, when available, each applicant’s gender and racial/ethnic information, which is accomplished through the ARIeS system. Applicants are not required to provide demographic information.

4

The department follows its standard procedures to review candidate(s)

It is expected that all candidates under serious consideration will have the opportunity of a campus visit in order to meet with members of the department in addition to the members of the search committee.

5

The case statement is finalized by the department chair

The finalized case statement, prepared and signed by the department chair and the chair of the search committee, should include the following:

  • A description of the search, including procedures for establishing a list of candidates, steps taken to identify candidates from diverse populations, including women and minorities (e.g., copies of advertisements and letters expressing interest in such candidates), total number of applicants, and a description of the review procedures used in the department. Please address the demographics of the pool as displayed in the Departmental EEO Report available in ARIeS. This report displays aggregate demographic data from the search.
  • A description of the finalist’s teaching/advising qualifications, including any contributions related to diversity, inclusion, and belonging.
  • A comparison of the candidate with all other leading candidates (in particular, women and minorities), and reasons why the other leading candidates were not chosen.
  • Describe the teaching needs that the appointment would address.
  • A summary of the department's discussions of the case.

Note: The finalized case statement should be made available to the faculty in the department involved in the review.

6

The candidate’s dossier is prepared by the department and sent to the assistant dean for the division with a copy to the assistant dean for faculty development

  • Please send one electronic copy of the dossier to the assistant dean for the division and the assistant dean for faculty development via Accellion Kiteworks (secure document transfer: filetransfer.harvard.edu). For a full list of what the dossier should include, please see below.

7

After approval by the divisional dean, the department issues the offer letter to the candidate

  • The Office for Faculty Development drafts the offer letter to the candidate in consultation with the department chair.
  • Any revisions to the initial offer must be made in writing, in consultation with the Office for Faculty Development. An electronic PDF signed copy of the revised offer letter must be sent to the assistant dean for the division and the assistant dean for faculty development via Accellion Kiteworks (secure document transfer: filetransfer.harvard.edu).
  • The candidate’s acceptance of an offer of appointment is made in writing to the department chair.

8

If the offer is accepted, the appointment is processed in the Aurora system by the department

  • The department sends 1 electronic PDF copy of the dossier and signed offer letter to the Appointments Office in the Office for Faculty Affairs via Aurora. Note: This copy is in addition to that submitted to the assistant deans in Step 6.
  • The department delivers the original I-9 form and any necessary payroll documents to Central Payroll.
  • The department administrator will remind the faculty member to sign electronically the Harvard University Participation Agreement by the start of their appointment.


(4)   Dossier Checklist: Briggs-Copeland Lecturers

Please send an electronic copy of the preliminary dossier to the assistant dean for the division (AD) and the assistant dean in the Office for Faculty Development (AD(OFD)) via Accellion Kiteworks (secure document transfer: filetransfer.harvard.edu). To facilitate storing and sharing of files, please name the file as follows: a) alpha-numeric characters only (no dashes, commas, slashes, etc.).  b) [Last Name] [First Name] [Department Name] Briggs Copeland dossier [Month, Date, and Year of dossier submission, expressed numerically: XX YY ZZ]. E.g., Smith John English Briggs Copeland dossier 1 4 15.  c) If a dossier is revised and resubmitted, please repeat the original title, followed by “rev” and [Month of resubmission] [Date of resubmission] [Year of resubmission]. E.g., Smith John English Briggs Copeland dossier 1 4 15 rev 1 15 15.

After the offer is finalized, please send an electronic PDF copy of the final dossier to the Appointments Office in the Office for Faculty Affairs via Aurora.  Departments should retain documents according to practices recommended by Harvard Archives at https://grs.harvard.edu/ (please log in).

______1.     Case statement. See description in Step 5 above.

______2.     The Departmental EEO Report displaying aggregate demographic data from the search, available through ARIeS.

______3.     The department’s request for search authorization and the divisional dean’s letter approving the search request.

______4.     The candidate's cover letter, including comments on any efforts to encourage diversity, inclusion, and belonging.

______5.     Candidate’s curriculum vitae, including bibliography.

______6.     Teaching materials (including teaching awards, course syllabi, and teaching evaluations).

______7.     A teaching/advising statement describing the candidate's philosophy and practices related to undergraduate teaching and advising.

______8.     3-5 letters of recommendation.

Note: The candidate should not solicit student letters, and any unsolicited student letters will not be included in the dossier.

To be added after the appointment is finalized:

______9.     A copy of the offer letter and all subsequent emendations to it.

_____10.     A copy of the candidate’s letter of acceptance.

Please deliver the original I-9 form and any necessary payroll documents to Central Payroll.