B. Lecturers

Please scroll down or click on the links below to read about this process.

a.   Description
b.   Search Flowchart
c.   Steps
d.   Dossier Checklist
 

(2)   First-Year Review of Lecturers

(3)   Additional Reappointments of Lecturers with Annual Appointments

(1)   Appointment to Lecturer

a.  Description

A lectureship is a short-term, non-tenure-track position that is held by individuals who serve as course heads for courses that would otherwise be taught by tenure-track or tenured faculty. Lecturers (with the exception, as appropriate, of appointments in the arts) must ordinarily hold a doctorate by the time the appointment begins. All lecturer appointments must be based in a department or degree committee. Common practice is to make an appointment in one department or degree committee only. Within one academic year, the total FTE for all appointments held by a lecturer ordinarily will not exceed 1.0 FTE. Lecturers may be appointed in one of two ways:

  • Into an annual appointment: Reappointment into an annual appointment may be possible, contingent on performance, enrollments, curricular need, position availability, and the authorization of the divisional dean, until the lecturer has accumulated a maximum of 3.0 annual lecturer FTE. (One four-credit course is equivalent to 0.25 annual FTE). These appointments may be spread over multiple years.
  • Into one non-renewable three-year term (with Years 2 and 3 contingent upon a successful review after the first semester of teaching), beginning July 1.

b.  Search Flowchart: Lecturer

Search Flowchart Lecturer

 

 

c.  Steps: Appointment to Lecturer (annual or multi-year appointments)

 

Step

Explanation

1

The department chair discusses the curricular need for the appointment with the divisional dean and requests authorization

If the department is requesting a multi-year lecturer appointment, the chair needs to describe and justify the curricular need for such an appointment. After approval is granted, the department begins the search process if a search is required. No search is required for appointments to teach a maximum of one four-credit course in one year (up to 0.25 annual FTE).

2

For appointments where a search is required, the department advertises the position and makes inquiries at other institutions

  • All advertising copy must be reviewed and approved by the assistant dean for the division before it is submitted to the appropriate journals and other venues. Advertisements and inquiries should describe the position broadly and should list a date after which the department will stop accepting applications, or the department can encourage candidates to apply by a specific date, while indicating that applications will be reviewed until the position is filled. At least one form of the advertisement should be published in print. Advertisements should clearly state required documents and must indicate that Harvard is “an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, gender identity, sexual orientation, religion, creed, national origin, ancestry, age, protected veteran status, disability, genetic information, military service, pregnancy and pregnancy-related conditions, or other protected status.”
  • The dossier for the finalist must include 3-5 letters of recommendation. The advertisement should ask candidates to submit contact information for references with their original application materials. The advertisement should also ask candidates to include in their cover letter a description of teaching/advising experience and philosophy and comments on any efforts to encourage diversity, inclusion, and belonging.
  • Harvard is required to solicit and record, when available, each applicant’s gender and racial/ethnic information, which is accomplished through the ARIeS system. Applicants are not required to provide demographic information.

3

For appointments where a search is required, departments follow their standard procedures to review candidate(s) for appointment

 

4

The department sends the candidate’s dossier, including a draft offer letter, to the divisional assistant dean for review and approval

Please securely send one electronic copy of the dossier, including a draft offer letter, to the assistant dean. Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform. For a full checklist of what the dossier should include, please see below.

For those appointments in which a search is required, a case statement, written by the chair, should also be included and should address:

  • A description of the search, including procedures for establishing a list of candidates, steps taken to identify candidates from diverse populations, including women and minorities (e.g., copies of advertisements and letters expressing interest in such candidates), total number of applicants, a description of the review procedures used in the department, and the reason a multi-year appointment was necessary (if applicable). Please address the demographics of the pool as displayed in the Departmental EEO Report available in ARIeS. This report displays aggregate demographic data from the search.
  • A description of the finalist’s teaching/advising qualifications, including any contributions related to diversity, inclusion, and belonging.
  • A comparison of the candidate with all other leading candidates (in particular, women and minorities), and reasons why the other leading candidates were not chosen.
  • A description of what the candidate will teach.

Note: the finalized case statement should be made available to the faculty in the department involved in the review.

Note: The divisional dean/SEAS Dean and/or their designee and the Dean for Faculty Affairs and Planning can ask for changes to the dossier at any time.

5

If approval is granted, the department issues the offer letter (annual/multi-year) to the candidate

In addition to basic information, the letter includes information about teaching responsibilities for the year and, except for one-year or one-term appointments where reappointment is not intended, the standard for reappointment (including performance, curricular need, the availability of funds, and the approval of the assistant dean for the division) and the timing and procedures for review for reappointment, if applicable.

6

If the offer is accepted, the appointment is processed in the Aurora system by the department

  • The department submits 1 electronic PDF copy of the final dossier and signed offer letter to the Appointments Office in the Office for Faculty Affairs via Aurora. Note: This copy is in addition to that submitted to the assistant dean for the division in Step 4.
  • The department delivers the original I-9 form and any necessary payroll documents to Central Payroll.
  • The department securely sends 1 electronic PDF copy of the signed offer letter and 1 electronic PDF copy of the candidate’s acceptance letter to the assistant dean for the division. Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform.
  • The department administrator will remind the faculty member to sign electronically the Harvard University Participation Agreement by the start of their appointment.


d.  Dossier Checklist: Lecturers

Please securely send an electronic copy of the preliminary dossier, including a draft offer letter, to the assistant dean for the division (AD). Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform To facilitate storing and sharing of files, please name the file as follows: a) alpha-numeric characters only (no dashes, commas, slashes, etc.).  b) [Last Name] [First Name] [Department Name] Lecturer dossier [Month, Date, and Year of dossier submission, expressed numerically: XX YY ZZ]. E.g., Smith John Psychology Lecturer dossier 1 4 15.  c) If a dossier is revised and resubmitted, please repeat the original title, followed by “rev” and [Month of resubmission] [Date of resubmission] [Year of resubmission]. E.g., Smith John Psychology Lecturer dossier 1 4 15 rev 1 15 15.

After the offer is finalized, please send an electronic PDF copy of the final dossier to the Appointments Office in the Office for Faculty Affairs via Aurora. Departments should retain documents according to practices recommended by Harvard Archives at https://grs.harvard.edu/ (please log in).

For all lecturer appointments:

______1.     A copy of the department’s request for the search authorization and a copy of the divisional dean’s letter authorizing the search.

______2.     Candidate’s curriculum vitae (including bibliography).

______3.     3-5 letters of recommendation, and any other application materials (e.g., cover letter, including a description of teaching/advising experience and philosophy and comments on any efforts to encourage diversity, inclusion, and belonging).

______4.     A copy of the offer letter (annual/multi-year) and all subsequent emendations to it.

______5.     A copy of the candidate’s letter of acceptance. 

Note: The candidate should not solicit student letters, and any unsolicited student letters will not be included in the dossier.

For those appointments for which a search is required, additional materials include:

______6.     Case statement (2 copies). See description in Step 4 above.

______7.     The Departmental EEO Report displaying aggregate demographic data from the search, available through ARIeS.

After the offer is finalized:

______8.     Please securely send 1 electronic PDF copy of the final signed offer letter and 1 electronic PDF copy of the candidate’s signed acceptance letter to the assistant dean for the division. Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform.

Please deliver the original I-9 form and any necessary payroll documents to Central Payroll.

 

(2)   First-Year Reviews of Lecturers (reviews should be completed by March 15 of the lecturer’s first year of appointment)
 

 

Step

Explanation

1

The department chair requests materials from the candidate at the end of the first semester of teaching

Materials include:

  • A curriculum vitae.
  • Teaching materials, including representative course syllabi and evidence of teaching effectiveness, such as teaching awards and evaluations.

2

The department chair (or the chair's designee) considers the case

The department chair (or the chair's designee) should solicit confidential feedback from the candidate’s students, as appropriate, and should observe the candidate’s teaching.

3

If the chair decides the case warrants reappointment (or continuation of appointment, in the case of a multi-year appointment), the department compiles materials to send to the assistant dean for the division

Please securely send one electronic copy of each of the items listed below to the assistant dean. Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform:

  • A summary of the review, written by the chair, which describes the review procedures, summarizes the findings of the review, evaluates the candidate’s teaching/advising abilities, and makes the case for the reappointment (or continuation of appointment, in the case of multi-year appointments) of the candidate.
  • A draft letter for the individual, to be reviewed by the assistant dean for the appropriate division, discussing the review. The letter covers any concerns about performance and/or need for services that might affect the future. For lecturers with an annual appointment, the letter should also specify when the next review would take place.
  • Materials considered in the review, including:
    • The candidate’s curriculum vitae.
    • Teaching materials, including representative course syllabi and evidence of teaching effectiveness, such as teaching awards and evaluations.

If the chair does not feel the case warrants reappointment (or continuation of appointment), the chair sends to the divisional dean a draft of the letter to the candidate and explains the department’s decision. After divisional dean approval, the department gives the letter to the candidate.

Note: The candidate should not solicit student letters.

4

The dossier is reviewed by the assistant dean for the division, in consultation with the divisional dean

The divisional dean makes the final decision regarding whether or not to reappoint the candidate (in the case of an annual appointment) or continue the candidate (in the case of a multi-year appointment).

Note:  The divisional dean/SEAS Dean and/or their designee and the Dean for Faculty Affairs and Planning can ask for changes to the dossier at any time.

5

Following approval by the divisional dean, the department issues the final signed letter to the candidate and processes the reappointment in Aurora (no reappointment is needed in the case of a multi-year appointment)

The department securely sends to the assistant dean for the division: filetransfer.harvard.edu):

  • 1 electronic PDF copy of the final letter for the candidate, signed by the department chair
  • 1 electronic PDF copy of the departmental summary of the review.
  • Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform.  


(3)   Additional Reappointments of Lecturers with Annual Appointments (reviews should be completed by March 15)

For reappointment beyond the first year for lecturers with annual appointments, the department must first assess its curricular needs and request and receive authorization for the FTE from the divisional dean. If authorized, the department reviews the lecturer’s performance and enrollments each year. The department submits to the assistant dean for the division 1 electronic copy of the lecturer’s teaching evaluations and 1 electronic copy of a draft letter of reappointment that includes dates of reappointment, teaching duties, salary, and an accounting of the individual’s remaining eligibility within the lecturer rank. Please securely send these materials. Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform.

Note: The divisional dean/SEAS Dean and/or their designee and the Dean for Faculty Affairs and Planning can ask for changes to the dossier at any time.

For the teaching evaluations, please include:

  • 1 electronic PDF of student teaching evaluations:
    • For evaluations prior to Fall 2019, please go to https://course-evaluation-reports.fas.harvard.edu/fas/list Select “Term” and click “Select another term” to update.
      • Select department and click on a course.
      • "Print Full Reports" tab and download for each course:
        • “Course Evaluation and Instructor/TF Summary” (Printable Version (PDF)
        • Student Comments: go to “View Comments by Question” and select "Show Questions." Print out "Whole Course" option
    • For evaluations from Fall 2019 onward, please go to https://q.fas.harvard.edu/results-2019-20-and-later. Click on “Results 2019-20 and later" and log in.
      • Select the “Course Heads-Instructors report” for the specific year/term.
      • Type the course number abbreviation (e.g. COMPSCI 50) in the “Search report title” field and click to search.
      • Download for each course:
        • Select "View the {term} Individual Report -- Comments included report" and click on the course from the listing. Click the (PDF) icon next to the corresponding instructor to download the report

Once the assistant dean has approved the reappointment and offer letter, the department sends it to the candidate and processes the reappointment in Aurora. An electronic PDF copy of the signed reappointment letter is sent to the assistant dean for the division via Accllion Kiteworks and to the Appointments Office in the Office for Faculty Affairs via Aurora.