Please scroll down or click on the links below to read about this process.
a. Description
b. Search Flowchart
c. Steps
d. Dossier Checklist
(2) Reappointment of Part-Time Professors of the Practice
(1) Appointment to Part-Time Professor of the Practice
a. Description
Part-time professors of the practice are normally half-time or less than half-time appointments that are reserved for individuals who blend scholarship and professional leadership outside the academy with demonstrated excellence in teaching. These appointments result from unique opportunities to take advantage of the expertise of individuals, in such areas as the private sector, government, and the arts, who are located in the Boston area but whose primary employment is not at Harvard. These appointments are normally made for a period of five years and are renewable contingent upon review and approval of the Dean. Part-time professors of the practice have voting rights in the Faculty and voting rights as senior faculty in the department, except on decisions relating to ladder appointments or to internal reviews for professors in residence and professors of the practice.
b. Search Flowchart: Part-Time Professor of the Practice
c. Steps: Appointment to Part-Time Professor of the Practice
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Step |
Explanation |
1 |
The department chair writes to the divisional dean, requesting authorization for a search |
The search plan should address:
Note: Because of the special nature of part-time professor of the practice appointments, standard search and documentation procedures do not always apply. |
2 |
The divisional dean reviews the request |
In consultation with the Edgerley Family Dean of the FAS, the divisional dean reviews individual requests in light of divisional priorities and resources (including space). If the search is authorized, the divisional dean will provide a written response to the department, setting out the conditions of the search. |
3 |
The department advertises the position and makes inquiries at other institutions |
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4 |
The department submits a short list of candidates for approval by the divisional dean |
The short list consists of candidates the department has determined are the most qualified for the job in terms of credentials, accomplishments, standing in the field, teaching experience, and field of expertise. To build the strongest pool for the short list, the committee should discuss in early and ongoing conversations how to attract diverse applicants, including women and minorities. The department sends the following to the divisional dean and the assistant dean for the division:
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5 |
If approval is granted, the department invites short-list candidates to campus for interviews |
Ordinarily, all candidates under serious consideration have the opportunity of a campus visit in order to meet with members of the department, in addition to the members of the search committee. |
6 |
The department selects a final candidate and requests authorization from the divisional dean to solicit external evaluation letters. With the request, the department should submit a draft of the letter soliciting evaluations and a recipient list (see Sample Table) |
The letter soliciting external evaluations should include:
The recipient list (see Sample Table) should be in alphabetical order and include title/current rank, home institution, year of doctorate (if available), a link to the scholar’s website, email address, whether the scholar has been the candidate's Ph.D. advisor, postdoctoral advisor, or co-author, and the rationale for including each scholar on the list. It is expected that the list will be diverse, including gender and racial/ethnic diversity. |
7 |
The department sends the approved letter to the scholars on the recipient list |
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8 |
After reviewing all of the candidate’s materials, including external letters, the department discusses the case and votes |
This discussion should be in depth and rigorous. A favorable vote does not have to be unanimous but must comprise affirmative votes by a significant majority of the voting faculty. |
9 |
After a favorable vote, the chair asks each tenured member of the department, including those on the search committee, to write a confidential letter to the Edgerley Family Dean of the FAS |
These letters express the faculty members’ views on the appointment and will be included in the candidate’s dossier to be reviewed by the Committee on Appointments and Promotions. (For inclusion in the dossier, letters should be sent electronically to the ad hoc coordinator in the Office for Faculty Affairs, ryoung@fas.harvard.edu.) |
10 |
The case statement is finalized by the department chair |
The finalized case statement, prepared and signed by the department chair and the chair of the search committee, should include the following:
Note: The finalized case statement should be made available to the faculty in the department involved in the review. |
11 |
The candidate’s dossier is prepared by the department and sent to the assistant dean for the division |
Note: The department should secure from applicants at the short-list stage (or from the finalist, if the department’s process does not include a short-list stage) a draft course title, course description, and syllabus for the course(s) that the candidate(s) intend to teach during their first semester, for approval. This information will be included in the finalist’s dossier. (Obtaining this information is not necessary for candidates who would be teaching established courses such as certain language or mathematics courses, etc.) Please send one electronic copy of the dossier to the assistant dean. Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform. For a full checklist of what the dossier should include, please see below. Note: The divisional dean/SEAS Dean and/or their designee and the Dean for Faculty Affairs and Planning can ask for changes to the dossier at any time. |
12 |
The Committee on Appointments and Promotions reviews the dossier |
The Committee on Appointments and Promotions (CAP) reviews the dossier and advises the Dean on whether the correct process has been followed, the dossier is complete, and the case is sufficiently strong. The Dean then decides whether or not to approve the appointment and forward the case to the Provost for approval. |
13 |
The Provost reviews the case |
The Office for Faculty Affairs forwards the case to the Provost, who makes the final decision on whether or not to approve the appointment. |
14 |
If the decision is favorable, the Office for Faculty Development prepares and issues the offer letter |
Once approval for the appointment has been granted, the department should ask the individual during the hiring process to confirm the department’s understanding of what the course title, description, and syllabus are. The offer letter contains detailed information about the finalist’s administrative and teaching duties. It also makes clear the standards and procedures for reappointment. |
15 |
If the offer is accepted, the appointment is processed in the Aurora system by the Office for Faculty Affairs |
The Office for Faculty Development provides all documentation for processing, with the exception of the original I-9 form and any necessary payroll documents, which the FAS financial administrator or the department administrator delivers to Central Payroll. The department administrator will remind the faculty member to sign electronically the Harvard University Participation Agreement by the start of their appointment. |
d. Dossier Checklist: Part-Time Professors of the Practice
Please securely send an electronic copy of the preliminary dossier to the assistant dean for the division (AD). Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform. To facilitate storing and sharing of files, please name the file as follows: a) alpha-numeric characters only (no dashes, commas, slashes, etc.). b) [Last Name] [First Name] [Department Name] PT POP dossier [Month, Date, and Year of dossier submission, expressed numerically: XX YY ZZ]. E.g., Smith John Psychology PT POP dossier 1 4 15. c) If a dossier is revised and resubmitted, please repeat the original title, followed by “rev” and [Month of resubmission] [Date of resubmission] [Year of resubmission]. E.g., Smith John Psychology PT POP dossier 1 4 15 rev 1 15 15. Departments should retain documents according to practices recommended by Harvard Archives at https://grs.harvard.edu/ (please log in).
______1. Case statement (including department vote by name). See description in Step 10 above.
______2. The department’s request for search authorization and the divisional dean’s letter approving the search request.
______3. The Departmental EEO Report displaying aggregate demographic data from the search, available through ARIeS.
______4. Candidate’s curriculum vitae.
______5. Summary teaching chart and teaching materials (including teaching awards, representative course syllabi, and teaching evaluations).
______6. A teaching/advising statement describing philosophy and practices related to undergraduate teaching and advising.
______7. Course title, course description, and syllabus for the course(s) the candidate intends to teach during their first semester.
______8. A research statement or statement of professional activities from the candidate.
______9. Statement describing efforts to encourage diversity, inclusion, and belonging, including past, current, and anticipated future contributions in these areas.
_____10. A copy of the letter soliciting external evaluations and the recipient list (see Sample Table), indicating who did and did not reply.
_____11. At least eight external evaluation letters.
Note: The candidate should not solicit student letters, and any unsolicited student letters will not be included in the dossier.
(2) Reappointment of Part-Time Professors of the Practice
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Step |
Explanation |
1 |
The department chair requests materials from the candidate during the penultimate year of appointment |
Materials should include:
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2 |
The chair requests divisional dean approval of a proposed review committee and, following this approval, appoints the committee |
The committee consists of tenured colleagues who will evaluate the case, including a tenured faculty member from another department/SEAS area. The request should name the committee chair and other review committee members. |
3 |
The department compiles a summary teaching chart and gathers information on the candidate’s performance as a teacher |
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4 |
The committee considers the case |
The review committee should take into account all aspects of the candidate’s job description, including the candidate’s teaching/advising and scholarship or professional activity. |
5 |
The committee drafts a case statement and reports its findings to the department |
The draft case statement for the candidate summarizes the committee’s conclusions, including the strengths and weaknesses of the case with regard to teaching/advising, research or professional activity, and citizenship (see Step 8 for all of the necessary elements of the final case statement). |
6 |
The department reviews the materials, discusses the case, and votes on the reappointment according to its standard procedures |
This discussion should be in depth and rigorous. A favorable vote does not have to be unanimous but must comprise affirmative votes by a significant majority of the voting faculty. If the department decides against reappointment, the department chair sends to the divisional dean the current dossier, including a record of the department vote, and a draft of the letter to the candidate and explains the department’s decision. After divisional dean approval, the department gives the letter to the candidate. |
7 |
After a favorable vote, the chair asks each tenured member of the department, including those on the review committee, to write a confidential letter to the Edgerley Family Dean of the FAS |
These letters express the tenured faculty members’ views on the reappointment and will be included in the candidate’s dossier to be reviewed by the Committee on Appointments and Promotions (CAP). (For inclusion in the dossier, letters should be sent electronically to the ad hoc coordinator in the Office for Faculty Affairs, ryoung@fas.harvard.edu.) |
8 |
The department sends the candidate’s dossier, including a draft letter for the candidate, to the assistant dean for the division |
Please securely send one electronic copy of the dossier, including a draft letter for the candidate, to the assistant dean. Please follow HUIT’s recommended practices for secure document transfer (e.g., Accellion Kiteworks, encryption, etc.), which can vary by user platform. The dossier should consist of:
Note: The candidate should not solicit student letters, and any unsolicited student letters will not be included in the dossier. Note: The divisional dean/SEAS Dean and/or their designee and the Dean for Faculty Affairs and Planning can ask for changes to the dossier at any time. |
9 |
The Committee on Appointments and Promotions reviews the dossier |
The Committee on Appointments and Promotions (CAP) reviews the dossier and advises the Dean on whether the case warrants reappointment. The Dean then decides whether or not to approve the reappointment and forward the case to the Provost for approval. |
10 |
The Provost reviews the case |
The Office for Faculty Affairs forwards the case to the Provost, who makes the final decision on whether or not to approve the reappointment. |
11 |
If reappointment is authorized, the department issues a final letter to the candidate |
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