E. College Fellows

Please scroll down or click on the links below to read about this process.

a.   Description
b.   Search Flowchart
c.   Steps
d.   Dossier Checklist
 

(2)   Reappointments of College Fellows

(1)   Appointment to College Fellow

a.  Description

A College Fellowship is a short-term, non-tenure-track position that is held by exceptional scholars who have recently completed their doctoral work and have demonstrated excellence in teaching. In addition to pursuing their own research, College Fellows serve as course heads for courses that would otherwise be taught by tenure-track or tenured faculty. College Fellows must have completed all requirements for the doctorate prior to the appointment start date. College Fellowships are one-year positions with the possibility of renewal for one additional year contingent on performance, position availability, curricular need, and divisional dean authorization. College Fellows receive mentoring on both pedagogy and career development.

 

b.  Search Flowchart: College Fellows

 

 c.  Steps: Appointment to College Fellow

 

Step

Explanation

1

The department chair discusses the curricular need for the appointment with the divisional dean and requests authorization

If approved, the divisional dean will provide the department with written authorization for the appointment.

2

The Office for Faculty Affairs advertises the position and sends candidates’ application materials to the department for review

  • All advertising copy must be reviewed and approved by the assistant dean for the division before it is submitted to the appropriate journals and other venues. Advertisements and inquiries should describe the position broadly and should list a date after which the department will stop accepting applications. At least one form of the advertisement should be published in print (the Office for Faculty Affairs accomplishes this with a print ad for the entire College Fellows program). Advertisements should clearly state required documents and must indicate that Harvard is “an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.”
  • The dossier for the finalist must include 3 letters of recommendation. The advertisement should ask candidates to submit contact information for references with their original application materials.
  • Harvard is required to solicit and record, when available, each applicant’s gender and racial/ethnic information, which is accomplished through the ARIeS system. Applicants are not required to provide demographic information.
  • Departments are strongly encouraged to advertise the position in field-specific venues.

3

Departments follow their standard procedures to review candidate(s) for appointment

 

4

Department sends the candidate’s dossier, including a draft offer letter, to the divisional assistant dean for review and approval

Please send one electronic copy of the dossier, including a draft offer letter, to the assistant dean via Accellion (secure document transfer: https://fta.fas.harvard.edu). For a full checklist of what the dossier should include, please see below.

The dossier includes:

  • Draft offer letter.
  • College Fellows application form.
  • The Departmental EEO Report available in ARIeS. This report displays aggregate demographic data from the search. See Chapter 2 in this handbook for more information on Affirmative Action policies.
  • A cover letter that describes the applicant’s experience and interest in the position.
  • Candidate’s curriculum vitae.
  • A research statement.
  • A teaching statement describing the applicant’s teaching philosophy, goals, methods, and prior experience.
  • Teaching materials, including representative course syllabi and evidence of teaching effectiveness (e.g., teaching awards and evaluations).
  • 3 letters of recommendation for the candidate.
  • Candidate’s doctoral verification.

Note: The appointment will not be finalized until verification of doctoral completion is received from the candidate’s home institution. The two forms of acceptable documentation include either a certificate of completion from the degree-granting institution or a letter from the institution’s registrar. Such documentation should state that all requirements for the doctorate have been successfully completed and should verify the date the degree has been or will be conferred. If the candidate received his or her degree from Harvard, written verification from the chair or director of graduate studies, on department letterhead, may suffice.

  • (Applicable only for those candidates who have not yet received the doctorate) A letter from the candidate’s advisor confirming that he/she will receive the doctorate prior to the appointment start date.
  • A copy of the department’s request for the search authorization and a copy of the divisional dean’s letter authorizing the search.

5

If approval is granted, the department issues the offer letter to the candidate

 

6

If the offer is accepted, the appointment is processed in the ASPerIN system by the department

  • The department sends 1 electronic PDF copy of the dossier and signed offer letter to the Appointments Office in the Office for Faculty Affairs via Accellion (secure document transfer: https://fta.fas.harvard.edu). Note: This copy is in addition to that submitted to the assistant dean for the division in Step 4.
  • The department delivers by hand the original I-9 form and any necessary payroll documents to the University Financial Services I-9 drop box.
  • The department sends to the divisional assistant dean via Accellion (secure document transfer: https://fta.fas.harvard.edu) 1 electronic PDF copy of the candidate’s acceptance letter.
  • The department administrator will remind the faculty member to sign electronically the Harvard University Participation Agreement upon his/her arrival on campus.
 

d.  Dossier Checklist: College Fellows

Please send an electronic copy of the preliminary dossier, including a draft offer letter, to the assistant dean for the division (AD) via Accellion (secure document transfer: https://fta.fas.harvard.edu). To facilitate storing and sharing of files, please name the file as follows: a) alpha-numeric characters only (no dashes, commas, slashes, etc.).  b) [Last Name] [First Name] [Department Name] College Fellow dossier [Month, Date, and Year of dossier submission, expressed numerically: XX YY ZZ]. E.g., Smith John Psychology College Fellow dossier 1 4 15.  c) If a dossier is revised and resubmitted, please repeat the original title, followed by “rev” and [Month of resubmission] [Date of resubmission] [Year of resubmission]. E.g., Smith John Psychology College Fellow dossier 1 4 15 rev 1 15 15.

After the offer is finalized, please send an electronic PDF copy of the final dossier to the Appointments Office in the Office for Faculty Affairs via Accellion. Departments should retain documents according to practices recommended by Harvard Archives at https://library.harvard.edu/university-archives/managing-university-records/record-schedules.

For all College Fellow appointments:

______1.     The Departmental EEO Report displaying aggregate demographic data from the search, available through ARIeS.

______2.     A copy of the department’s request for the search authorization and a copy of the divisional dean’s letter authorizing the search.

______3.     College Fellows application form.

______4.     The candidate’s curriculum vitae, including bibliography.

______5.     A cover letter that describes the applicant’s experience and interest in the position.

______6.     Teaching materials (including teaching awards, representative course syllabi, and teaching evaluations).

______7.     A teaching statement describing the applicant’s teaching philosophy, goals, methods, and prior experience.

______8.     A research statement.

______9.     3 letters of recommendation.

_____10.     Verification of doctoral completion from the candidate’s home institution.

_____11.     (Applicable only for those candidates who have not yet received the doctorate.) A letter from the fellow’s advisor confirming that he/she will receive his/her doctorate prior to the appointment start date.

To be added after the appointment is finalized:

_____12.     A copy of the offer letter and all subsequent emendations to it.

_____13.     A copy of the candidate’s letter of acceptance.

After the appointment is finalized, please send 1 electronic PDF copy of the candidate’s signed acceptance letter to the assistant dean for the division via Accellion (secure document transfer: https://fta.fas.harvard.edu).

Please deliver by hand the original I-9 form and any necessary payroll documents to the University Financial Services I-9 drop box.

 Note: The candidate should not solicit student letters, and any unsolicited student letters will not be included in the dossier.

(2)   Reappointments of College Fellows

Reappointment of the College Fellowship for a second year is contingent on performance, position availability, and curricular need. The department requests authorization for the reappointment from the divisional dean. After receipt of authorization, the department sends to the assistant dean for the division 1 electronic copy of the fellow’s teaching evaluations and 1 electronic copy of a draft letter of reappointment that includes dates of reappointment, teaching duties, salary, and an accounting of the individual’s remaining eligibility within the FAS’s eight-year rule. Please send these materials via Accellion (secure document transfer: https://fta.fas.harvard.edu).

Once the assistant dean for the division has approved the draft letter, the department sends it to the candidate and processes the reappointment in ASPerIN. An electronic PDF copy of the signed reappointment letter is sent to the Appointments Office in the Office for Faculty Affairs via Accellion.