A. Privileges for Professors Emeriti

(1)   Teaching

Professors Emeriti are welcome to teach one four-credit course per year after retirement. There are a variety of venues in which Professors Emeriti can teach:

a. Emeriti may offer Freshman Seminars and House Seminars and should visit the following site to apply: https://freshmanseminars.college.harvard.edu/how-apply.
b. Emeriti may offer departmental courses at the invitation of the department chair and with approval by the divisional dean.
c. Emeriti may also offer courses through the Division of Continuing Education.

An honorarium is paid for course instruction. The level of this honorarium is determined annually by the FAS administration.

In all cases, the department should notify the divisional assistant dean of the faculty member’s plans to teach, prior to formal approval of the appointment. The divisional assistant dean will work with the department on a brief letter from the department chair to the Professor Emeritus/a, confirming the teaching and the honorarium amount.

At the invitation of departments or concentrations, Emeriti are also welcome to offer individual or group tutorials and may supervise undergraduate theses.

(2)   Graduate Advising

Professors Emeriti are welcome to continue to work with graduate students already under their supervision, although they may not take on newly enrolled students after retirement. Professors Emeriti are also welcome to conduct general examinations for continuing and newly enrolled graduate students.

(3)   Library Privileges

Professors Emeriti have continued access to all libraries and online resources. In addition, they may sponsor up to three individuals for the privilege of research assistant.

(4)   Email and IT

Professors Emeriti maintain FAS email accounts and network access. They may continue to make use of services provided by Harvard University Information Technology, including desktop support, research computing, hosting, and other services as needed while working in space provided by the FAS. They also continue to be able to use their Harvard ID card to make use of Harvard’s computer and associated purchase programs.

(5)   Space

a.   Offices and Library Studies

Professors Emeriti are provided with office space (although not necessarily that which they occupied before retirement) for traditional academic and pedagogical purposes, within departmental and divisional guidelines. If faculty have a library study at the time of retirement, the FAS considers that as office space. Retired faculty ordinarily do not have both a departmental office and a library study during retirement. Use of library studies will continue to be governed by the rules of the Committee on Library Studies, which include continued, active engagement in library research.

Every effort will be made to allow Emeriti who are actively engaged in library research to continue to use the studies they held at retirement, but under some circumstances, they may be asked to transfer to other studies.

As with other members of the faculty, study-sharing arrangements and short-term loans (when Emeriti are temporarily away from Cambridge) are made in consultation with the Committee on Library Studies.

All other library study regulations and protections that apply to the full-time faculty also apply to Professors Emeriti.

b.   Laboratories

The FAS welcomes the continued research activity of Professors Emeriti. The allocation of laboratory space will be based on the policies of the academic divisions or the Harvard John A. Paulson School of Engineering and Applied Sciences. Space considerations being satisfied, Professors Emeriti may continue their research, primarily with postdoctoral collaborators, funded by research grants.

(6)   Research and Administrative Support

a.   Research Support

Upon retirement, previously accumulated funds in the faculty member’s FAS research account continue to be available to Professors Emeriti.

Professors Emeriti continue to enjoy the right to secure funds for sponsored research. Although the University places no restrictions on the source of funds, academic divisions or the Harvard John A. Paulson School of Engineering and Applied Sciences may do so as part of their oversight of sponsored research. For example, academic divisions or the Harvard John A. Paulson School of Engineering and Applied Sciences may wish to establish the principle that Professors Emeriti can accept only peer-reviewed sponsored projects.

Resident Professors Emeriti are eligible to apply for grants from Harvard faculty travel funds under the same rules that apply to full-time faculty.

b.   Administrative Support

Although Professors Emeriti ordinarily do not continue to have access to personal administrative support, they may make use of departmental resources to help prepare letters of recommendation for students and former students. Other administrative needs may be addressed at the discretion of the department.

(7)   Departmental and Other Administrative Service

Professors Emeriti are welcome to attend FAS Faculty Meetings as guests.

Professor Emeriti continue to receive newsletters, catalogs, and Faculty-wide mailings (unless they request that their names be deleted from the mailing list) and to be invited to departmental colloquia, lectures, and professional and social functions.

(8)   Compensation

When a retired professor charges his/her/their salary on a grant, the maximum amount of salary that can be charged will be based on what the federal government calls the Institutional Base Salary (IBS). The IBS at the time of retirement is converted from the 9-month academic year to an annualized amount. This conversion consolidates the academic year and summer/supplemental months. For example, if a faculty member’s full-time, academic-year salary at the time of retirement was $150,000, his/her/their 12-month IBS would be $200,000. The salary should be set at the level of committed effort as indicated in the grant proposal/award. For example, if two calendar months of effort are budgeted, then the maximum salary to be charged to the grant would be 2/12ths of the IBS or, as in the example of the 12-month salary of $200,000 used above, $33,333.

The University’s medical plan rates, which are tiered based on salary and the plan an individual chooses, will, for retired faculty, be tiered based on the IBS, not on a faculty member’s part-time salary. This is consistent with how premiums are set for all other part-time employees. Please contact the Harvard Benefits Office at 617-496-4001 for further information.