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The AY 2025-2026 FAS Appointment and Promotion Handbook, effective July 1, 2025, is now online. Please contact kate_fleming@fas.harvard.edu with any questions or concerns.

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FAS Appointment and Promotion Handbook

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FAS Appointment and Promotion Handbook

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Chapter 15: Template Forms, Letters, and Ads

Chapter 15

Table of Contents

Chapter 1: Contact Information
Chapter 2: General Policies, Principles, and Deadlines
Chapter 3: Absences, Leaves, and Extensions of Appointment
Chapter 4: Tenured Professors
Chapter 5: Assistant Professors, Associate Professors, and Convertible Instructors
Chapter 6: Second-Year Reviews of Assistant and Externally-Appointed Associate Professors
Chapter 7: Multi-Year Renewable Appointments
Chapter 8: Multi-Year Non-Renewable Lectureships
Chapter 9: Lecturers, Preceptors, and College Fellows
Chapter 10: Joint and Affiliate Appointments
- 10A: Joint Appointments
- 10B: Affiliate Appointments
Chapter 11: Visiting Faculty
Chapter 12: Retired Professors
Chapter 13: Research Appointments
Chapter 14: Supervised Appointments
Chapter 15: Template Forms, Letters, and Ads

Template Forms, Letters, and Ads

Ladder Faculty

Letters

Inquiry to Other Institutions

Inquiry to External Letter Writers

Internal Letter Email Prompt Template

Letter to External Letter Writers for Associate Professor

Ads

Tenured Professor

Tenure-Track Professor

Open-Rank Position

Other materials

Summary Teaching Charts: External

Table of Suggested Ad Hoc Committee Members

All Reviews

Advisee/Mentee Feedback Email and Questionnaire

Associate Reviews Only

Letter to External Letter Writers: Promotion to Associate Professor

Solicitation Letter to Collaborator/Mentor Letter Writers: Associate Reviews

Feedback Letter to Newly Promoted Associate Professor

Associate and Tenure Reviews

Summary Teaching Charts: Internal Promotions and Reviews

Table of Letter Writers

Initial Inquiry to External Letter Writers

Tenure Reviews Only

Tenure Review Letter

Solicitation Letter to Collaborator/Mentor or “Internal/External” Letter Writers: Tenure Reviews

Case Statement Template: Tenure Reviews

Case Statement Checklist: Tenure Reviews

Internal Letter Prompt Template: Tenure Reviews

Table of Suggested Ad Hoc Committee Members

Non-Ladder Faculty

Letters

Letter to External Letter Writers: Appointment to Senior Lecturer

Letter to External Letter-Writers: Appointment to Part-Time Professor of the Practice

Letter to External Letter-Writers: Appointment to Associate Senior Lecturer

Ads

Senior Preceptor

Lecturer: Annual or Multi-Year Appointment

Preceptor: Annual or Multi-Year Appointment

Associate Senior Lecturer

Senior Lecturer

Part-Time Professor of Practice

Other materials

Summary Teaching Charts (External Page Only)

Lecturers

Lecturer: Annual Appointment

Lecturer: Multi-Year Appointment

Dependent Lecturer

Preceptors

Preceptor: Annual Appointment

Preceptor: Multi-Year Appointment

Preceptor: Multi-Year Appointment, Following a Successful Review

College Fellows

Visiting Professors

Visiting Professor

Lecturers

Dependent Lecturer: Reappointment

Lecturer: Reappointment for First Year, Annual, or Ongoing Reviews

Preceptors

Preceptor: Reappointment for Ongoing or Annual Reviews

Internal Letter Email Prompt Template: Reappointment Reviews, Professor of the Practice

Internal Letter Email Prompt Template: Reappointment Reviews, Professor in Residence

Summary Teaching Charts: Internal Promotions and Reviews

Researchers

Letter to External Letter Writers: Appointment to Senior Research Fellow

Letter to External Letter Writers: Appointment to Research Scientist/Scholar

Letter to External Letter Writers: Appointment to Senior Research Scientist/Scholar

Postdoctoral Fellows

Postdoctoral Fellow: External

Postdoctoral Fellow: Stipendee

Postdoctoral Fellow: Employee

Fellows

Fellow: Stipendee

Fellow: Salaried

Research Associates

Research Associate

Research Scientists/Scholars

Research Scientist/Scholar

Visiting Scholars

Visiting Scholar

Associates

Associate (employed elsewhere)

Postdoctoral Fellows

Postdoctoral Fellow Reappointment: External

Postdoctoral Fellow Reappointment: Stipendee

Postdoctoral Fellow Reappointment: Employee

Associates

Associate Reappointment

Supervised Appointments

Teaching Fellow Offer Letter

Teaching Assistant Offer Letter

Office for Faculty Affairs (website)

email facaff@fas.harvard.edu

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